1) Part Time Admin Assistant – Oakland: http://www.idealist.org/view/job/nWj3NXxn8pFP

The Harm Reduction Coalition is hiring a part-time Administrative Assistant to assist HRC programs in our Oakland office. Duties include training set-up and coordination, office support, interacting with clients and vendors, data entry and administrative duties. Must have outstanding organizational and multitasking abilities, excellent written and verbal communication skills, ease with MS programs, be energetic and committed to the goals of the Harm Reduction Coalition. The ideal candidate will have knowledge of Content Management Systems. www.harmreduction.org.

2) Full-time Admin Assistant – Oakland: http://www.idealist.org/view/job/NwxMwXZ9G6BD

GLI was founded 10 years ago by bestselling author and “girl-expert”, Rachel Simmons, and educational theater specialist, Simone Marean. Together, they created a program and curriculum that delivers workshops and camps for girls, parents and educators, teaching the practices of emotional intelligence, assertive self-expression and healthy relationships, giving girls the skills and confidence to live as leaders.

GLI is a small, but fast-growing nonprofit organization. We are looking for an administrative assistant to support our Director of Operations and help with the following:

• Answer inquiry emails / phone calls about programs, camps, and events
• Help participants register for programs and events
• Develop and manage organization-wide shared contacts database and calendaring
• Regularly update web site and registration system with new program information
• Assist with outbound communications, mailings, retail shipments, etc
• Manage inventory and organization of office & teaching supplies
• Organize and maintain photo archives

Knowledge & Skills Desired

• Excellent written and verbal communication skills
• Fluent in MS Word, Excel and Mac-friendly; bonus points for Adobe Creative Suite & Google Apps
• Responsible, motivated and flexible, able to work both on a team and as independent self-starter
• Enthusiastic attitude and willingness to assist in the areas of greatest need
• Detail-oriented, with a high degree of organization and resourcefulness
• Passionate about girl-empowerment and leadership
• Prior experience as administrative assistant with excellent references
• Preferred ability to work on-site in Western Massachusetts for 7-week summer camp (all qualified applicants are encouraged to apply)

3) Program Associate – San Francisco: http://www.idealist.org/view/job/33g4NdX8wf5Cp

Organization Description:
As the nation’s leading nonprofit infrastructure organization, Tides offers an array of services that amplifies the efforts of forward-thinking philanthropists, foundations, activists, and organizations. Tides actively promotes change toward a healthy and just society, one founded on the principles of social justice, broadly shared economic opportunity, a robust democratic process, and a sustainable environment. Founded in 1976, Tides has offices in San Francisco and New York City, provides fiscal sponsorship for over 200 groups across the country, operates and supports green nonprofit centers, and has granted more than $650 million since 2000 alone. For more information, please visit www.tides.org.

Position Summary:
The Program Associate (PA) supports Tides clients and Programs & Services teams by coordinating workflow and following up on administrative services on behalf of Program Managers, Coordinators, and Program Teams. The PA works with cross-functional teams and shares responsibility for timely provision of core services to projects, in areas of finance, compliance, human resources, administration and project management. The PA supports team by providing day-to-day support of operational needs.

Reporting to the Tides Center Program Manager, the Program Associate is a non-exempt position. Non-exempt employees work a standard 35 hour work week. Time beyond 35 hours is at manager’s discretion.

Essential Duties and Responsibilities:
• Provides timely response and customer service support to Tides Center and Projects
• Participates in internal planning, strategy, setting and meeting service goals for the Program and Services department of Tides, in conjunction with department team
• Develops expertise in Tides Center processes and project needs, challenges, capacity building, life cycle development and collaborative opportunities
• Provides coverage and support for project gatherings
• Participates in organization-wide visits with projects
• Supports Project Managers & Project Coordinators in coordination of service delivery
• Participates in comprehensive team orientations for new Projects and Project Directors, and supports exit for projects that spin or close in conjunction with Project Transitions Manager
• Understands project risk management and processes Certificate of Insurance requests
• Develops expertise in nonprofit compliance, rules and regulations; works closely with Manager to identify opportunities for learning and development
• Provides weekly metric reports to management team
• Assists with data integrity, maintenance of team information and queue management in database
• Routes Memorandum of Understanding (MOU), contracts & agreements for signatures
• Manages Program and Services Calendar; assists with room reservations for teams
• Contributes to monthly department meetings and retreats
• Participates in team development for the Program
• Follows up monthly with projects on outstanding grant reports
• Works with Project Coordinators & Project Managers on Vendor Credit requests
• Assists Project Managers with research requests
• Other administrative responsibilities as assigned

Knowledge/Skills/Abilities:
• Ability to provide high-quality customer service
• Strong organizational, creative problem-solving and analytical skills
• Proven time management skills
• Excellent written and verbal communication
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Ability to work collaboratively with diverse individuals at all organizational levels
• Solid understanding of basic financial/accounting principles
• Understanding of nonprofit regulations and compliance issues
• Ability to work independently without close supervision and as a member of a team
• Willingness to accept and take on new challenges for professional growth
• Versatility, flexibility, and a willingness to work within constantly changing priorities in a dynamic workplace
• Experience with various business systems and databases are desirable

Education and Experience:
• 1+ years of customer/client management.
• 1+ years of non-profit experience highly desirable.
• AA or BA Preferred

Equal Employment Opportunity:
Tides is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions.

Applicants with Disabilities:
Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.

4) Development Coordinator – Oakland: http://www.idealist.org/view/job/JHDxB4xt3WmD
The Center for Environmental Health is a growing non-profit organization based in Oakland, CA. Our mission is to protect the public from environmental and consumer health hazards. Our projects protect people from corporate use of toxic chemicals. The Center for Environmental Health is seeking a Development Coordinator who can help build upon CEH’s success in fundraising by developing our grants portfolio while helping to manage the growing need to nationalize our fundraising program.

The Development Coordinator will be responsible for coordinating CEH’s foundation and event fundraising activities, including supporting CEH’s fifteenth anniversary in fall 2011.

The ideal candidate is a detail-oriented self-starting project manager with development or related experience and excellent communication, presentation, writing and event management skills. We are looking for a creative, collaborative and energetic individual who is self-motivated and can work as part of a team committed to success.

The Development Coordinator will report to the Development Director. This position will start April 1st

Responsibilities
• Grant writing, research and reporting
• Managing staff in a grant application process
• Foundation prospect research
• Managing several events at once
• Managing logistics for all fundraising events
• Overseeing and managing event budgets
• Interacting with high level donors
• Coordinating volunteers for events and special projects
• Soliciting individual and corporate support

Qualifications Required
• Minimum three years’ experience in nonprofit fundraising or related experience and a commitment to social justice work.
• Excellent communication skills, especially writing.
• Leadership skills, including the ability to effectively delegate and supervise.
• Ability to work well collaboratively and independently.
• Solid computer skills, including MS Word, Excel, Outlook, Access and database management.
• Experience preparing budgets, including forecasting income and related expenses.
• Sense of humor and grace under pressure.
• Bi-lingual language skills and advanced computer expertise a plus.

CEH is a promoter of Equal Opportunity and encourages women, LGBT, people of color and diverse backgrounds to apply.

Compensation
This is a full-time exempt position with excellent benefits. Salary range is commensurate with experience.

Please apply by February 22, 2011; send cover letter, resume, writing sample, and contact information for three references to: jody@ceh.org.

Mail applications to: Center for Environmental Health, Attn: Development Coordinator, 2201 Broadway, Suite. 302, Oakland, CA 94612 Email to: jody@ceh.org (subject line: Development Coordinator). Fax to: 510.655.9100.

Please include all requested documents, as we cannot consider incomplete applications.